Privacy

Last updated 27 October 2026

Systemize AI Ltd ("we", "us") is a company registered in England and Wales. This page explains what information we collect through systemizeai.io, why, and what you can do about it. It is written to be read, not to cover us.

What we collect

When you apply for the AI Systems Assessment. Your name, email address, phone number, your business name and the answers you give on the application and booking forms. We need these to hold the call and to prepare for it.
When you email or message us. Whatever you send, and the address you send it from.
When you visit the site. Our host, Cloudflare, records standard server logs (IP address, browser, pages requested) to run and secure the site. The site itself stores one preference in your browser, whether you have seen the opening animation, and nothing else.
Advertising. If we run adverts on Meta, a Meta pixel on this site may record that you visited, so we can measure the adverts and show them to people like you. You can stop this in your Meta ad settings or with a tracker blocker.

Why we use it

To hold the call you booked, and to send you the reminders and the written plan that come with it.
To follow up after the call, by email, text or phone, about working together.
To send you emails about what we do, if you booked a call or signed up for them. Every email has an unsubscribe link and it works first time.
To keep the site running and secure.

The legal bases under UK GDPR are the steps needed before a contract (the call), our legitimate interest in running a business and following up with people who asked to hear from us, and your consent where we ask for it.

Who sees it

Your details sit in the systems we run the business on: our CRM and booking platform (GoHighLevel), our email, our calendar, and the AI tools that help us prepare for and follow up on calls. These companies process the data on our instructions and do not use it for their own purposes. We do not sell your information and we do not share it with anyone else, unless the law requires it.

Some of these providers store data outside the UK. Where they do, the transfer is covered by the UK's approved safeguards.

How long we keep it

If you apply or book a call and we do not work together, we keep your details for up to two years so we can follow up, then delete them. If you become a client, we keep your records for as long as you are a client and for six years after, for tax and legal reasons. Unsubscribe and we stop emailing you straight away; we keep your address on a suppression list so we do not email you again by mistake.

Your rights

You can ask us for a copy of what we hold about you, ask us to correct it, ask us to delete it, or object to how we use it. Email us and we will act within a month. If you are not happy with how we handle it, you can complain to the Information Commissioner's Office at ico.org.uk.

Contact

Stephen Petrucci, Systemize AI Ltd. Email stephen@systemizeai.io.